Our Constitution 2018-01-30T12:51:19+00:00
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OUR HISTORY
OUR CONSTITUTION
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Our Constitution

 

AS AMENDED ON 15th DECEMBER 2014

  1. The Society shall be known as the Singapore Film Society.
  1. The Society¢s place of business shall be 3 Temasek Boulevard, #03-373 Suntec City Mall, Singapore 038983.
  1. The objectives of the Society shall be:-
  • To organise and promote the showing of films of an artistic, cultural or educational nature;
  • To afford Members opportunities of seeing such films particularly those which are not ordinarily distributed by commercial organisations and to encourage interest in such films;
  • To organise and promote the wider appreciation of such films, via the dissemination of critical film reviews and other film literature and by holding lectures and discussions.
  1. The Society shall be run on a non-profit basis and any excess of income over expenditure shall be used to promote the objectives of the Society.
  1. Membership of the Society shall be obtained by completion of the application form and payment of the subscription. The Committee in its absolute discretion may without assigning any reason exclude any applicant from membership.
  1. Only those Members who have paid their subscription for the current season shall be entitled to participate in the Society’s activities. A member may join the Society for a full season, or for a part of that season at a reduced subscription.
  1. The Society shall be controlled by an Executive Committee (ExCo) comprising a  Chairman,  Vice-Chairman,  Secretary, Treasurer and other ExCo Members whose designations shall be decided by the Chairman as appropriate to their respective responsibilities.
  1. The ExCo shall be elected annually at the Annual General Meeting, and they shall continue in office until the next Annual General Meeting, at which all ExCo members shall automatically retire. All ExCo members shall be eligible for re-election in consecutive years except the Treasurer, who may hold office as Treasurer for a maximum of two consecutive years per term.
  1. Any vacancy on the ExCo occurring during the year by reason of early retirement or otherwise shall be filled by resolution of the ExCo at any meeting, and if the office of Chairman shall so become vacant it shall be filled by the Vice-Chairman.
  1. The Chairman shall be empowered to co-opt new ExCo Members between Annual General Meetings. Such co-opted ExCo Members shall be registered with the Registry of Societies and be subject to the Registrar’s approval.
  1. The ExCo shall have these powers and functions:-
  • To decide all matters concerning the policy, management and working of the Society,
  • To be the sole authority for the interpretation of the Constitution of the Society,
  • To fix such charges as it may consider necessary for any activities of the Society,
  • To select a programme of activities for the season subsequent to the year in which it holds office and to submit it for approval to the incoming ExCo of that year,
  • To carry out all or any of the objectives of the Society, and to do all lawful things that may be necessary for the attainment of such objectives.
  1. The duties of the office-bearers shall be these:-
  • The Chairman shall preside at  all General  and ExCo Meetings,  and represent the Society in its dealings with outside persons.
  • The Vice-Chairman shall deputise for the Chairman in the latter’s absence.
  • The Secretary  shall  keep  all  records,  except financial, of the Society and shall be responsible for their He  will  keep  minutes  of  all  General  and ExCo Meetings, and conduct such correspondence as may be required by the business of the Society.
  • The Treasurer shall keep all funds and shall keep an account of all monetary transactions and shall be responsible for its correctness. He shall not keep more than one hundred dollars in the form of cash and money in excess of this shall be deposited in a bank to be named by the ExCo.  Cheques, etc, for withdrawals from the bank shall be signed by any two of the  following four persons –  the Chairman,  the Vice Chairman, the Secretary, the Treasurer.
  • The ExCo Members shall attend ExCo Meetings and take part in the organisation of Society activities as required.
  1. An ExCo Meeting shall be held at least once every quarter and any member of the ExCo failing to attend three consecutive Meetings without due cause shall be deemed to have resigned from the ExCo.
  1. Two persons, not members of the ExCo, shall be elected as the Auditors at each Annual General Meeting and shall hold office until the next Annual General Meeting. They will be required to audit each year’s accounts and present a report on them to the Annual General Meeting. They may be required by the Chairman to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the ExCo.
  1. The Society shall hold an Annual General Meeting of Members on or before 30th November in each year to confirm the minutes of the last Annual General Meeting; to receive, and if approved pass, the Report and Accounts for the financial year ending 31st August; to elect a Chairman,  Vice-Chairman, Secretary, Treasurer and other members of the ExCo for the ensuing year; to appoint Auditors for the ensuing year, and to transact any other business which may properly be brought before such meeting, the decision of the Chairman to be final in this
  1. At least 15 days’ notice shall be given of every Annual General Meeting, and any subject of which 7 days’ notice has been given to the Secretary, signed by at least two voting Members, shall be placed on the Agenda.
  1. An Extraordinary General Meeting may be called at any time by the The Chairman  shall  call  an Extraordinary General Meeting when requested in writing to do so by not less than 30 Members who shall give 30 days’ notice and with their request state the subjects they wish to be laid before the Meeting.  Notice of an Extraordinary General Meeting shall be given to Members at least 7 days in advance of the proposed date of the Meeting.
  1. The quorum at any Annual or Extraordinary General Meeting shall be 20 Members, or one-tenth of the total number of Members, whichever is the greater number. The quorum for an ExCo Meeting shall be not less than one-third the number of ExCo members. Only those members may vote whose subscription for the current season has been At such Meetings,  the Chairman,  or  in his absence  the Vice-Chairman, shall preside.
  1. In the event of there being no quorum for a General Meeting, the Meeting shall be adjourned to the next regular meeting of the Society, and should the number then present be insufficient to form a quorum those present shall be considered a quorum, but they shall have no power to alter, amend or make additions to the Constitution.
  1. The categories and monetary amounts for subscriptions for the membership to the Society will be at the discretion of the ExCo.
  1. The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes. Gambling of any kind such as the playing of paikow or mahjong, whether for stakes or  not,  is  forbidden  on  the  Society. The introduction of materials for gambling or opium smoking and of bad characters into  the premises  is prohibited.   The  funds  of the Society shall not be used to pay the fines of Members who have been convicted in Court.  The Society shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade Union activity as defined in the Trade Union Ordinance.  The Society shall not hold any lottery, whether confined to its Members or not, in the name of the Society or its office-bearers, ExCo or Members.
  1. The Society shall not be dissolved, except with the consent of not less than 3/5 of the Members of the Society expressed, either in person or by proxy, at a General Meeting convened for the purpose, or by postal vote. In the event of the Society being dissolved, all debts and liabilities legally incurred on behalf of the Society shall be discharged, and the remaining funds shall be donated to a charity to be decided by the ExCo at that time. Notice of dissolution shall be given within 14 days of the dissolution to the Registrar of Societies.
  1. The Constitution of the Society may be altered or amended only with the prior sanction of the Registrar of Societies, at a General Meeting and by resolution of a two-thirds majority of the Members present and voting.
  1. An Annual Return must be filed with the Registrar of Societies within one month of the holding of any General Meeting, and not later than 31st December for the Annual General Meeting.